How to setup standing orders in SAP Ariba Guided Buying?īefore setting up the configurations in Guided Buying there are two parameters that need to be enabled in SAP Ariba P2P. To conclude, the buyer reconciles the invoice, and the invoice can be paid. Then the supplier will be able to create and send an invoice back to the supplier. The supplier can optionally respond with an order confirmation. Once the requisition is approved, a PO will be sent to the supplier. When a buyer has created a standing order (which corresponds to item category B in SAP ERPs), the items can be procured without requiring goods receipt or service time sheet processes. The overall workflow is displayed in the process chart below.

How do standing orders work in SAP Ariba?

Standing orders are best suited for recurring requirements for low-value items and routine services without buyers having to create multiple orders for the same supplier.

The use of standing orders can greatly increase the efficiency within an organization by replicating purchases, rather than requiring that individual transactions need to be initiated each time a purchase is made. In other words, a standing order is a recurring authorization to purchase goods/services. Once your PO is processed and approved by the Purchasing department, it is possible to create your order directly with the supplier when needed. Standing orders in Guided Buying for SAP integrated sitesĪ standing order is a type of purchase order (PO) that can be requested to gain the permission to purchase with a certain supplier to obtain specific goods/services during a specified period.

Ariba purchase order